TeeTimeHelper prevents members from double-booking events

As you probably know a single member can only sign up once for a particular event. But now  TeeTimeHelper helps prevent double booking of multiple events on the same day/time.

We have noticed golf and pickleball groups scheduling two events on the same day and around the same time. Perhaps they are for different courses, or specialty divisions that require separate TeeTimeHelper events.

TeeTimeHelper will prevent a member form signing up for a second event within a 2 hour window of another event signup by the same member.

This check helps avert double-bookings which can cascade into bigger problems and cause confusion at a later time. 

Checking for double-bookings is automatic and requires no additional steps to be taken by the group administrator.

Happy Golfing,

The TeeTimeHelper.com Team

Set up multiple golf events with one email invite

TeeTimeHelper supports `Combined Events` which allows you to setup multiple events and only send one invite per member. This is a handy feature for those golf groups who have frequent events and wish to reduce the number of invite emails sent and received.

For each event make sure to select `Combine with Other Events` under the option `When to Send Invites?`.

All events with this setting will be processed at 8pm in your local time zone. Only one invite per member will be sent with information on how to access their new events. 

Whether you have one combined event or twenty, each member will only receive one email, simplifying messaging and reducing potential confusion from your members.

If you have any questions regarding `Combined Events` please contact us.

The TeeTimeHelper Team

Schedule Golf Event Invites with TeeTimeHelper

TeeTimeHelper allows you to set up a golf event and schedule the time and day when invites are sent to your members.

While creating your event you have the following options:

• Send Invites Immediately (default)
• Schedule invites on a given day and time
• Combine invites with other events to minimize email notifications
• Postpone invites until you take action later

Once you set the invite day and time press `Create Event` and your invites will be sent. Note that the invite day/time is based on the time zone you are using when creating your event.

If you have questions regarding scheduling invites please contact us.

The TeeTimeHelper.com Team

Use TeeTimeHelper to Track No-Shows for your Golf Event

  

Setting up events requires careful planning and attention to detail. The frustration of people not showing up can be immensely disheartening. 

Despite investing time, energy, and resources into creating a memorable experience, the absence of expected attendees can leave the event organizer feeling frustrated and discouraged.

Fortunately, TeeTimeHelper can now keep track of no-shows and display statistics over a long time period so you can see the trends and receive information to make informed choices about taking further actions.

To keep track of no-shows, simply go to any golf event where the event has completed. Now click on the 'Track No-shows' link as seen below:

From there you can easily tick off the players who didn't show up. Then you can click on the 'Member Stats' to see reports from all time, within 12 months, or 6 months.

Now you can make informed decisions on how to handle those players who have a high no-show rate.

Please contact us if you have any questions.

The TeeTimeHelper Team

TeeTimeHelper golfers enjoy exclusive access to fill out their tee times

 TeeTimeHelper has introduced a locking system to allow members exclusive access to their chosen tee time in order to add their playing partners.

When a golfer RSVPs 'yes' to an event they have the option to add their playing partners.  Previously, some members encountered a situation where another invitee has taken a slot in the same tee time before they can finish adding their preferred playing partners.

We have solved this problem by giving members exclusive access for a limited time to fill out their tee time. Our system has optimized this procedure - if a user does not indicate they are adding members TeeTimeHelper automatically frees up the remaining slots for others. If we detect the user is in the process of adding more members the lock time is extended.

When golfers RSVP the default tee time is usually the first available. If a tee time is temporarily locked the next tee time will be the default. This means we minimize waiting when a tee time is temporarily locked and in most cases it is transparent to the other members.

A countdown time is displayed on the main event page for the tee times that are currently locked. Once the timer ends it completely disappears from the screen.

Please note that the tee time locking feature is only available for paid accounts for events with 20 or more members.

If you have any questions please contact us.

The TeeTimeHelper Team

Setup your golf event and send invites at a later date

 We are rolling out a feature which allows golf admins to setup a golf event with members but not send the invites out immediately.

As the admin, this allows you to add all of your members and get the system setup just the way you want it. You will be notified at the top of the event page that invites have not been sent and gives you the option to send invites at your chosen date/time.

This feature will give you more control over your events and allow you to plan your golf events better.

Happy Golfing

The TeeTimeHelper Team

Fill out your tee time with other members without losing your slots

 

We are currently beta testing a feature which allows you to reserve a tee time giving you the opportunity to add members without others selecting your slots.

Normally all the invite emails are sent in a short amount of time which has caused increased stress levels and racing to fill out tee times before other invitees take slots by selecting the same tee time.

In  Februrary 2023 we will be rolling out automatic locking of tee times. This gives you time to select other members for your teetime without fear of someone else booking them into one of your slots.

You will have a clear countdown timer to reserve your tee time and make your selections. After the countdown timer expires other members are able to select your tee time.

If you have any questions please contact us!

The TeeTimeHelper.com Team