Plan Ahead: Use Scheduled Events to Prepare Your TeeTimeHelper Invitations ⛳

When organizing a golf group, timing matters. Sometimes you want to prepare your event details in advance without immediately notifying everyone. That’s where scheduled events in TeeTimeHelper come in.

With this feature, administrators can create and prepare an event ahead of time, finalize all the details, and then send invitations when everything is ready.

This approach gives organizers more control and helps ensure that the event runs smoothly once members receive their invites.

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Create the Event Before Sending Invitations 📅

Instead of sending invitations immediately after creating an event, admins can schedule the invites to be sent later.

This allows you to:

• Build the complete member list

• Adjust tee times

• Review event details

• Randomize players if needed

• Lock the event before invitations go out

By scheduling invites, you can prepare everything in advance and make sure the event is fully organized before members are notified. This helps avoid confusion and minimizes last-minute adjustments.

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Prepare the Member List in Advance 👥

Before invitations are sent, admins can carefully review and prepare the player list.

You can:

• Add or remove golfers

• Adjust tee times

• Move players between groups

• Organize the event exactly how you want it

Once the event is ready, the invitations will go out automatically at the scheduled time.

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Edit Individual RSVPs Easily ✏️

While TeeTimeHelper includes a batch RSVP editor, sometimes you only need to update one golfer.

Admins can simply click the edit icon next to a golfer’s name to change their RSVP individually. This makes it quick and easy to correct or update a single response without affecting the rest of the group.

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Finalize Custom Questions and Tee Time Notes 📝

Before invitations are sent, administrators can also finalize additional event details such as:

• Custom questions for members to answer when they RSVP

• Notes for each tee time (for example: cart arrangements, match formats, or special instructions)

Preparing these details in advance ensures that golfers receive clear information when they view the event and RSVP.

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A Better Way to Organize Your Golf Events

Using scheduled invitations helps admins stay organized and reduces the need for follow-up changes after members are invited.

By preparing the event ahead of time, you can:

• Organize the roster

• Confirm tee times

• Add questions or notes

• Review all details before members are notified

Once everything is ready, the invitations are sent and your golfers can RSVP with confidence.

Tip: Many admins create their events a day or two early so they have time to review the roster and make adjustments before invitations go out.

With TeeTimeHelper, organizing your golf group becomes simpler, smoother, and far more efficient.

See you on the first tee! ⛳

TeeTimeHelper Chat Notifications Are Getting Better

 

TeeTimeHelper Chat Notifications Are Getting Better

At TeeTimeHelper, our goal is to keep everyone in your group informed—without overwhelming you.

What’s Changing?

Until now, if there were new chat messages in one of your events, you received a nightly email letting you know there were new messages—but the email did not include the actual message content.

This worked, but it wasn’t ideal.

Many of you use the TeeTimeHelper app and receive real-time push notifications that include the actual chat message instantly. Email users, on the other hand, had to wait for the nightly summary and then open the app or website to see what was said.

We’re fixing that.

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🚀 Moving to Real-Time Email Notifications

Going forward:

• Chat notifications for email users will be sent in real time just like app users

• The email will now include the actual new message

• Email notifications will match the experience of push notifications in the app

This keeps everything consistent whether you’re using the mobile app or just email.

If someone posts in the group chat, you’ll see the message right away—no more waiting for a nightly summary.

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Want Fewer Notifications?

You’re always in control.

If you’d prefer not to receive notifications:

✅ RSVP “No” to the Event

If you RSVP No, you will stop receiving:

• Email notifications

• Push notifications
  for that specific event.

⚙️ Turn Off Chat Notifications Entirely

You can also disable chat notifications in your Settings if you’d prefer not to receive chat messages at all.

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Why We Made This Change

This update keeps email users aligned with app users and makes communication more immediate and transparent. When someone sends a message, everyone sees it at the same time—no delays, no confusion.

As always, our goal is to make organizing and managing tee times as smooth as possible.

If you have feedback, we’d love to hear it.

Real-Time Chat Notifications Are Here 🚀

 

Get Instant Updates with the TeeTimeHelper App

Staying connected with your golf group just got easier.

TeeTimeHelper’s Chat feature now sends instant push notifications to anyone who has the TeeTimeHelper app installed. That means when a new chat message is posted, you’ll see it right away — no waiting, no refreshing, no missed updates.

📲 Why Installing the App Matters

If you have the TeeTimeHelper app installed:

• ✅ You’ll receive immediate push notifications for new chat messages

• ✅ Perfect for last-minute updates like tee time changes, weather alerts, or open spots

If you do not have the app installed:

• 📧 You’ll receive a daily reminder email letting you know that you have unread chat messages

• ⏳ Messages are still available, but notifications are not real-time

For the best experience — especially on busy golf days — installing the app is highly recommended.

💬 Who Can Send Chat Messages?

• Anyone in the group can send messages using the event’s Chat feature

• Chats are ideal for quick questions, coordination, and general conversation

Important: Members who have already RSVP’d No will not receive notifications. However, all chat messages remain visible if they later check the event status.

🛠 Admin-Only: “Send Msg” for Immediate Delivery

In addition to regular chat messages, admins have access to the “Send Msg” feature under Admin Tools.

This feature is designed for announcements, not conversation:

• 📢 Messages are delivered immediately

• 📲 Sent as push notifications to app users

• 📧 Sent as emails to selected members

• 🎯 Admins can target a specific subset of the group:

  • RSVP Yes

  • RSVP No

  • No Reply

  • Waiting List

• 🔒 One-way communication (members cannot reply)

• 🔐 Available to admins only

This makes “Send Msg” perfect for things like reminders, last-minute changes, or important instructions without creating a chat thread.

⛳ Best Practice for Groups

• Encourage members to install the TeeTimeHelper app for real-time notifications

• Use Chat for two-way group conversation

• Use Admin → Send Msg for important one-way announcements

• Target only the members who need the message (Yes, No Reply, Waiting List, etc.)

Clear communication helps events run smoothly — and real-time notifications mean fewer surprises on golf day.

If you have any questions about chat or notifications, feel free to reach out — we’re always happy to help!

Event Note and Questions Now Carry Over Automatically

New Time-Saving Features When Copying Events on TeeTimeHelper

Running recurring golf events should be easy — and now it’s even easier. We’ve added new enhancements to the Copy Event feature on TeeTimeHelper to help organizers save time, reduce errors, and keep their events consistent from week to week.

Whether you run a weekly league, a monthly outing, or a rotating group of tee times, these improvements streamline your workflow so you can focus on golfers, not data entry.

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Event Notes Are Now Automatically Copied

Many organizers use Event Notes to include details such as:

• Check-in instructions
• Pairing guidelines
• Prize info
• Starter reminders
• Local conditions or course policies

Previously, you had to manually re-enter or copy/paste these notes each time you created a new event.

Now event notes are automatically carried over when you copy an event.

This keeps your information consistent and saves time. You can still edit the notes after copying — the system simply gives you a head start.

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Event Questions & Answers Are Prefilled for the Next Event

If you use optional Event Questions such as “Riding or walking?”, “Do you need rental clubs?”, or “What tees will you play?”, setup is now even faster.

When you copy an event:

• Your question is copied
• The list of answers is prefilled
• You can adjust them before publishing the new event

This removes repetitive setup and keeps RSVP forms consistent. Your golfers will appreciate seeing the same options each week.

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A Faster, Smarter Way to Create Recurring Events

Together, these updates make event duplication smoother than ever:

• Less retyping
• Fewer steps
• More consistent events
• Easier setup for weekly and recurring groups

If your group runs events frequently, you’ll notice the difference right away.

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Try It on Your Next Event

The next time you use Copy Event, you'll see your notes and questions automatically filled in — ready for quick review and publishing.

We hope these updates make organizing faster and smoother. More improvements are on the way!

Play more golf. Spend less time managing it. TeeTimeHelper takes care of the rest.

Introducing the New TeeTimeHelper AI Chat 💬

Introducing the New TeeTimeHelper AI Chat 💬

We’re excited to announce a brand-new feature designed to make your TeeTimeHelper experience even smoother — AI Chat!

Whether you’re setting up your first event or managing your 100th, our built-in AI assistant is here to help answer your questions in real time.

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💡 What Is AI Chat?

AI Chat is a smart assistant built directly into TeeTimeHelper. It’s designed to help admins quickly find answers about how to use TeeTimeHelper — from locating specific features to understanding how different tools work together.

Instead of searching through FAQs or emailing support, you can simply ask your question right inside TeeTimeHelper.

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⚙️ Where to Find It

Look for the green chat circle 💚 in the lower right-hand corner of any TeeTimeHelper page.
Just click it, then select “AI Chat.”
From there, type your question — it’s that simple!

Press this button and then select 'AI Chat'

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🏌️‍♂️ Examples of What You Can Ask

Here are just a few examples of how admins can use the new AI Chat:

• “How do I clone an event from last week?”

• “Where do I view RSVPs for my tournament?”

• “How do I collect payments from players?”

• “What happens when I delete a player from the list?”

• “Can multiple admins manage the same event?”

The AI Chat is trained on TeeTimeHelper’s core features and workflows, so it can help guide you through most day-to-day admin tasks instantly.

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🚀 Why Use It?

• Instant answers – No waiting for email replies.

• Always available – Works 24/7, whenever you’re planning your next outing.

• Simple and conversational – Just type naturally, and it will understand.

• Learning and improving – The more you use it, the better it gets at providing relevant guidance.

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🧠 Pro Tip

Try asking the AI Chat a question you already know the answer to — it’s a great way to see how well it performs!

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💬 We’d Love Your Feedback

This is a beta feature, and we’re excited to see how it helps your group. If you spot something it could do better, let us know — your feedback will help us improve the experience for everyone.

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Start chatting today!
Navigate to any event, look for the green chat icon in the lower right-hand corner, and give the AI Chat a try.

Introducing TeeTimeHelper Collect™: Simplify Payments for Your Golf Group

Running a golf group can be fun, but collecting money for events isn’t always easy. Chasing payments, tracking who paid, and covering shared expenses can quickly become a headache. That’s why we’re excited to introduce TeeTimeHelper Collect™ — a new feature that makes payment collection as simple as RSVPing.

With Collect™, you can require payments from members when they RSVP. Funds are deposited directly into your bank account, giving you a seamless way to manage money for tee times, group outings, or even your TeeTimeHelper subscription.

How It Works

1. Set the Amount: Collect from all RSVPs or only “Yes” responses.
2. Secure Transactions with Stripe: Payments are processed by Stripe and go straight to your bank account. TeeTimeHelper never handles the funds.
3. Easy Account Setup: Connect a new or existing Stripe account with one click.
4. Refund Options: Refunds can be issued through TeeTimeHelper or Stripe. Fees are not refundable.

Transparent Fees

• Stripe: 2.9% + $0.30 per transaction
• TeeTimeHelper: $0.50 for amounts under $20, otherwise $1.00

Example: On a $40 payment, Stripe fees = $1.46, TeeTimeHelper fees = $1.00, total fees = $2.46. You can also enable a gross-up option so the member pays the fees, ensuring you receive the exact amount you set ($40.00 in this example).

Pro Tip: Collect membership fees from your group for deposits, entry fees, fundraisers, food and beverage or even cover your TeeTimeHelper subscription.

Why Use TeeTimeHelper Collect™?

• No more chasing payments at the course
• Members pay securely when they RSVP
• Funds go directly into your bank account
• Refund flexibility when plans change
• Transparent pricing and optional fee pass-through

With TeeTimeHelper Collect™, you can focus less on managing payments and more on enjoying your golf outings. Streamline RSVPs and payments in one step.

Ready to get started? Try TeeTimeHelper Collect™ today !

Understanding TeeTimeHelper Collect™ Fees

TeeTimeHelper Collect™ makes it simple for your group to accept payments securely online. Like all payment platforms, there are processing fees involved. To keep things transparent, here’s a breakdown of how fees work with TeeTimeHelper — and how you can choose to handle them.

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The Two Types of Fees

1. Stripe Processing Fee – 2.9% + $0.30 per transaction

2. TeeTimeHelper Fee – A small flat fee per transaction

   • $0.50 for payments under $20

   • $1.00 for payments $20 and over

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Your Options

• Absorb the Fees → The member pays the listed amount, and you receive a little less.

• Pass on the Fees → The member pays slightly more, and you receive the exact intended amount.

You select who pays the fees:

TeeTimeHelper Collect — Fee Examples

Amount Charged	Total Fee
$15.00	$1.24
$20.00	$1.88
$40.00	$2.46
$65.00	$3.19
$75.00	$3.48

Notes: Stripe portion is (amount × 2.9%) + $0.30. TeeTimeHelper portion is $0.50 for amounts under $20, otherwise $1.00.