Real-Time Chat Notifications Are Here 🚀

 

Get Instant Updates with the TeeTimeHelper App

Staying connected with your golf group just got easier.

TeeTimeHelper’s Chat feature now sends instant push notifications to anyone who has the TeeTimeHelper app installed. That means when a new chat message is posted, you’ll see it right away — no waiting, no refreshing, no missed updates.

📲 Why Installing the App Matters

If you have the TeeTimeHelper app installed:

• ✅ You’ll receive immediate push notifications for new chat messages

• ✅ Perfect for last-minute updates like tee time changes, weather alerts, or open spots

If you do not have the app installed:

• 📧 You’ll receive a daily reminder email letting you know that you have unread chat messages

• ⏳ Messages are still available, but notifications are not real-time

For the best experience — especially on busy golf days — installing the app is highly recommended.

💬 Who Can Send Chat Messages?

• Anyone in the group can send messages using the event’s Chat feature

• Chats are ideal for quick questions, coordination, and general conversation

Important: Members who have already RSVP’d No will not receive notifications. However, all chat messages remain visible if they later check the event status.

🛠 Admin-Only: “Send Msg” for Immediate Delivery

In addition to regular chat messages, admins have access to the “Send Msg” feature under Admin Tools.

This feature is designed for announcements, not conversation:

• 📢 Messages are delivered immediately

• 📲 Sent as push notifications to app users

• 📧 Sent as emails to selected members

• 🎯 Admins can target a specific subset of the group:

  • RSVP Yes

  • RSVP No

  • No Reply

  • Waiting List

• 🔒 One-way communication (members cannot reply)

• 🔐 Available to admins only

This makes “Send Msg” perfect for things like reminders, last-minute changes, or important instructions without creating a chat thread.

⛳ Best Practice for Groups

• Encourage members to install the TeeTimeHelper app for real-time notifications

• Use Chat for two-way group conversation

• Use Admin → Send Msg for important one-way announcements

• Target only the members who need the message (Yes, No Reply, Waiting List, etc.)

Clear communication helps events run smoothly — and real-time notifications mean fewer surprises on golf day.

If you have any questions about chat or notifications, feel free to reach out — we’re always happy to help!

Event Note and Questions Now Carry Over Automatically

New Time-Saving Features When Copying Events on TeeTimeHelper

Running recurring golf events should be easy — and now it’s even easier. We’ve added new enhancements to the Copy Event feature on TeeTimeHelper to help organizers save time, reduce errors, and keep their events consistent from week to week.

Whether you run a weekly league, a monthly outing, or a rotating group of tee times, these improvements streamline your workflow so you can focus on golfers, not data entry.

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Event Notes Are Now Automatically Copied

Many organizers use Event Notes to include details such as:

• Check-in instructions
• Pairing guidelines
• Prize info
• Starter reminders
• Local conditions or course policies

Previously, you had to manually re-enter or copy/paste these notes each time you created a new event.

Now event notes are automatically carried over when you copy an event.

This keeps your information consistent and saves time. You can still edit the notes after copying — the system simply gives you a head start.

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Event Questions & Answers Are Prefilled for the Next Event

If you use optional Event Questions such as “Riding or walking?”, “Do you need rental clubs?”, or “What tees will you play?”, setup is now even faster.

When you copy an event:

• Your question is copied
• The list of answers is prefilled
• You can adjust them before publishing the new event

This removes repetitive setup and keeps RSVP forms consistent. Your golfers will appreciate seeing the same options each week.

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A Faster, Smarter Way to Create Recurring Events

Together, these updates make event duplication smoother than ever:

• Less retyping
• Fewer steps
• More consistent events
• Easier setup for weekly and recurring groups

If your group runs events frequently, you’ll notice the difference right away.

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Try It on Your Next Event

The next time you use Copy Event, you'll see your notes and questions automatically filled in — ready for quick review and publishing.

We hope these updates make organizing faster and smoother. More improvements are on the way!

Play more golf. Spend less time managing it. TeeTimeHelper takes care of the rest.

Introducing the New TeeTimeHelper AI Chat 💬

Introducing the New TeeTimeHelper AI Chat 💬

We’re excited to announce a brand-new feature designed to make your TeeTimeHelper experience even smoother — AI Chat!

Whether you’re setting up your first event or managing your 100th, our built-in AI assistant is here to help answer your questions in real time.

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💡 What Is AI Chat?

AI Chat is a smart assistant built directly into TeeTimeHelper. It’s designed to help admins quickly find answers about how to use TeeTimeHelper — from locating specific features to understanding how different tools work together.

Instead of searching through FAQs or emailing support, you can simply ask your question right inside TeeTimeHelper.

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⚙️ Where to Find It

Look for the green chat circle 💚 in the lower right-hand corner of any TeeTimeHelper page.
Just click it, then select “AI Chat.”
From there, type your question — it’s that simple!

Press this button and then select 'AI Chat'

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🏌️‍♂️ Examples of What You Can Ask

Here are just a few examples of how admins can use the new AI Chat:

• “How do I clone an event from last week?”

• “Where do I view RSVPs for my tournament?”

• “How do I collect payments from players?”

• “What happens when I delete a player from the list?”

• “Can multiple admins manage the same event?”

The AI Chat is trained on TeeTimeHelper’s core features and workflows, so it can help guide you through most day-to-day admin tasks instantly.

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🚀 Why Use It?

• Instant answers – No waiting for email replies.

• Always available – Works 24/7, whenever you’re planning your next outing.

• Simple and conversational – Just type naturally, and it will understand.

• Learning and improving – The more you use it, the better it gets at providing relevant guidance.

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🧠 Pro Tip

Try asking the AI Chat a question you already know the answer to — it’s a great way to see how well it performs!

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💬 We’d Love Your Feedback

This is a beta feature, and we’re excited to see how it helps your group. If you spot something it could do better, let us know — your feedback will help us improve the experience for everyone.

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Start chatting today!
Navigate to any event, look for the green chat icon in the lower right-hand corner, and give the AI Chat a try.

Introducing TeeTimeHelper Collect™: Simplify Payments for Your Golf Group

Running a golf group can be fun, but collecting money for events isn’t always easy. Chasing payments, tracking who paid, and covering shared expenses can quickly become a headache. That’s why we’re excited to introduce TeeTimeHelper Collect™ — a new feature that makes payment collection as simple as RSVPing.

With Collect™, you can require payments from members when they RSVP. Funds are deposited directly into your bank account, giving you a seamless way to manage money for tee times, group outings, or even your TeeTimeHelper subscription.

How It Works

1. Set the Amount: Collect from all RSVPs or only “Yes” responses.
2. Secure Transactions with Stripe: Payments are processed by Stripe and go straight to your bank account. TeeTimeHelper never handles the funds.
3. Easy Account Setup: Connect a new or existing Stripe account with one click.
4. Refund Options: Refunds can be issued through TeeTimeHelper or Stripe. Fees are not refundable.

Transparent Fees

• Stripe: 2.9% + $0.30 per transaction
• TeeTimeHelper: $0.50 for amounts under $20, otherwise $1.00

Example: On a $40 payment, Stripe fees = $1.46, TeeTimeHelper fees = $1.00, total fees = $2.46. You can also enable a gross-up option so the member pays the fees, ensuring you receive the exact amount you set ($40.00 in this example).

Pro Tip: Collect membership fees from your group for deposits, entry fees, fundraisers, food and beverage or even cover your TeeTimeHelper subscription.

Why Use TeeTimeHelper Collect™?

• No more chasing payments at the course
• Members pay securely when they RSVP
• Funds go directly into your bank account
• Refund flexibility when plans change
• Transparent pricing and optional fee pass-through

With TeeTimeHelper Collect™, you can focus less on managing payments and more on enjoying your golf outings. Streamline RSVPs and payments in one step.

Ready to get started? Try TeeTimeHelper Collect™ today !

Understanding TeeTimeHelper Collect™ Fees

TeeTimeHelper Collect™ makes it simple for your group to accept payments securely online. Like all payment platforms, there are processing fees involved. To keep things transparent, here’s a breakdown of how fees work with TeeTimeHelper — and how you can choose to handle them.

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The Two Types of Fees

1. Stripe Processing Fee – 2.9% + $0.30 per transaction

2. TeeTimeHelper Fee – A small flat fee per transaction

   • $0.50 for payments under $20

   • $1.00 for payments $20 and over

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Your Options

• Absorb the Fees → The member pays the listed amount, and you receive a little less.

• Pass on the Fees → The member pays slightly more, and you receive the exact intended amount.

You select who pays the fees:

TeeTimeHelper Collect — Fee Examples

Amount Charged	Total Fee
$15.00	$1.24
$20.00	$1.88
$40.00	$2.46
$65.00	$3.19
$75.00	$3.48

Notes: Stripe portion is (amount × 2.9%) + $0.30. TeeTimeHelper portion is $0.50 for amounts under $20, otherwise $1.00.

Getting Started with TeeTimeHelper Collect™: Stripe Onboarding for Admins

TeeTimeHelper Collect™ makes it easy for your group to collect payments directly from your members. To get started, you’ll need to set up a Stripe connected account. The process is straightforward, but here’s what to expect during onboarding:

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1. Use Your Existing Stripe Account or Create a New One

When prompted, you’ll have the option to connect an existing Stripe account or create a new one. In either case, following the provided link Stripe will guide you through the process setting up and connecting your account to TeeTimeHelper.

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2. Provide Basic Information

Stripe requires some essential details to verify your account. Be prepared to enter:

• Contact information (name, email, phone number)

• Business or organization details (if applicable)

• Tax and identification information

This is a one-time setup and helps Stripe ensure secure processing.

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3. Link a Bank Account

You’ll connect a bank account where your payouts will be deposited automatically. Once linked, TeeTimeHelper payments collected from your members will flow directly into your account.

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4. Payout Schedule

Your first payout will be available after 7 days. After that, funds are typically available two business days after each payment is received, or according to the payout schedule you choose in Stripe.

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5. Add a Website Link

Stripe requires you to provide a website link for your organization. If you don’t have one, you can use the Share Invite Link from any existing TeeTimeHelper event. This can be found in the Admin Tools section (see example image below).

Under your events you may use a link like this as your Stripe Website link

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6. Choose a Credit Card Descriptor

The descriptor is the text that appears on your members’ credit card statements. It must include  TEETIMEHELPER, but you can also add your group acronym or association name so members can easily recognize the charge. You are limited to 9 characters after "TeeTimeHelper".

Example: TEETIMEHELPER-YOUR_GROUP

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7. Select an Industry

Stripe will ask you to select an industry. For most TeeTimeHelper groups, the best fit is:

• Membership Organization → Country Clubs

• or Membership Organization → Other Membership Organization

Choose the option that most closely matches your group.

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8. Provide Complete Information

Your application will be reviewed by Stripe. To avoid delays, be sure to enter as much information as possible during onboarding. Missing details can cause unnecessary holdups.

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Ready to Accept Payments!

Once your Stripe account is approved and linked, you’re all set to begin collecting payments from your members directly through TeeTimeHelper Collect™.

This setup ensures that payments are processed securely, payouts are automatic, and your members clearly recognize charges on their statements.

Get Started Today with TeeTimeHelper Collect™!

Coming Soon: Receive Payments from your Members with TeeTimeHelper Collect™

We’re excited to introduce TeeTimeHelper Collect™—a simple way for golf group organizers to take payments right when members RSVP. Funds are deposited directly into the admin’s bank account, eliminating cash, checks, and spreadsheets.

Perfect for:

• Entry fees and tournament buy-ins
• Team fundraisers
• Skins, side games, and optional add-ons

Not just for golf: Create payment-only events to raise funds for luncheons, parties, outings, or even to cover your TeeTimeHelper subscription fees.

Everything stays organized in one place—RSVPs, payments, and rosters—so you can spend less time chasing money and more time enjoying the round.

Stay tuned—TeeTimeHelper Collect™ is coming soon.