Wednesday, August 30, 2017

Cancelling a golf event with TeeTimeHelper.com

Cancelling a Golf Event

As the administrator of the golf group you have the option of removing a golf event. There are some considerations before actually doing this, though.

For starters, if the event is upcoming it may cause some confusion with your golf group. Perhaps you entered the wrong date or golf course name - in this case a better option is to edit the fields in question and TeeTimeHelper will send an update to your golfers.

Plus, when you delete an event you are removing not only the event details such as tee times but also the golf members who RSVP'd for the event. If you do remove the event it and create a new one it will be started from scratch, meaning golfers would have to re-RSVP and that could cause confusion for your group.

Removing an event also takes away your ability to clone the event. Cloning the event uses your current event and pre-fills the fields (except for the golf event date) so you can easily create a future event. Obviously, if you delete the event you will not be able to use one of the most powerful features of TeeTimeHelper which is cloning the event.

There are some good reasons to remove an event, such as if you accidentally made a duplicate event (our software tries to prevent this from happening, however) or the event is actually cancelled. We allow you to send a message to your group during the cancellation process in order to inform them of what happened.

In cases such as these we try to make TeeTimeHelper as user friendly as possible so we encourage you to leave a message to avoid unnecessary confusion.

Happy Golfing!
The TeeTimeHelper.com Team

Monday, July 10, 2017

TeeTimeHelper: solving the plus one issue


As TeeTimeHelper matures we are always trying to improve the system. One thing that we noticed is some golfers RSVP "Yes" with the comment like  "+1" or "Harry will join". This puts two people RSVPing for one slot.

You can imagine the problems the golf group organizer has when 5 golfers are listed for a foursome or too many people RSVP yes for an event.

We have implemented a system to alleviate this situation by detecting when someone indicates another golfer will join the group. From there, we will give a noticeable warning message saying that the additional golfer  will need to be invited separately to make ensure their spot is held.

If you have any comments or more suggestions for TeeTimeHelper please let us know!

The TeeTimeHelper.com Team

Thursday, May 25, 2017

TeeTimeHelper overview video tutorial

Using TeeTimeHelper is extremely easy! We provide the online golf RSVP system and this video clearly explains how simple it is to use it.



The TeeTimeHelper.comwww.TeeTimeHelper.com Team

Friday, May 19, 2017

Become an effective golf group leader

A lot of golf group captains make their life and their buddies lives difficult because they try to run golf events in all the wrong ways.

One way to annoy everyone is to send a lot of e-mails around with status updates and spreadsheets. It is particularly annoying to those who have already responded that they cannot play golf that day but still receive updates, jokes, and irrelevant information regarding the event.

You can start to efficiently manage your golf group when you set up a golf event using TeeTimeHelper. Your buddies and group members will thank you!

Here's some of the options you have after you create and event with TeeTimeHelper:


As you can see it is easy to invite one golfer, or many golfers. If you run out of specified tee times it is simple to add another tee time.

Sending a message to your golfers is efficient because you can choose to send your message to everybody,  only send it to those who are attending, only those who are not, or only those who haven't responded. By targeting your e-mail messages you are limiting your audience which your golf group will appreciate and makes your communication more effective - when one of your members receives a message from you they know it is important.

Randomizing your event mixes up those who have RSVP'd yes with the available tee times. Locking your golf event prevents your members from changing their RSVP's.

Cloning your event is an easy way to create your next event by pre-filling the e-mail addresses and names. You will want to do this for your next event!

Finally, you can print a formatted tee sheet or remove the event altogether. Note that removing the event is not reversible; you will be given a stern warning before you continue to do that.

What are you waiting for? Become and effective golf leader today!


Happy Golfing!

The TeeTimeHelper Team

Saturday, May 13, 2017

Randomizing golf events explained


One of the nice features in TeeTimeHelper is the ability to randomize a golf event. It's only available to the golf administrator (the event organizer) as you probably don't want any of your group randomly changing tee times around.

When you click on the "Randomize Golf Event" link it will show you the breakdown of the number of groups and the number of people in each group so you know what to expect if you do confirm the randomization. Determining the number of golfers in a group a takes a calcuation because we just don't want to fill the maximum number of golfers for each group - this can lead to one person by themselves in the last group.

So we definitely don't want someone in a group with no partner, and we certainly don't want a 2-ball (2 person group) stuck behind a 4 person group.

Say you have 9 players and 3 golf groups. Filling the first two groups with 4 people each and one golfer left over is no good. You could have the first group with 2 people, the second with 3 people, and the last group with 4.  We don't think this is ideal and our system detects this situation and will set it up as 3 groups of 3 to avoid the variation in numbers.

We always put the smaller group first so that they do not get frustrated behind a larger group which takes longer to play.

Randomizing an event also sends e-mail to each golfer who have RSVP'd yes to update them that the event was randomized. As you are the administrator you have the ability to randomize the event again but another e-mail will be sent to all your golfers.

Even after randomizing the administrator can also adjust the groupings by manually changing the tee times if necessary.

Happy Golfing!

The TeeTimeHelper Team


Wednesday, April 19, 2017

Control your e-mail notifications with TeeTimeHelper



Golf group organizers and members of their golf group can rejoice now that a much needed feature was added to control the number of e-mails they receive.

We have added a global preferences page which gives the option to receive or not receive e-mails under certain circumstances.

For example, now golf group leaders can receive every RSVP through e-mail or opt out. Also, group members and organizer have several other options such as receiving notifications when tee times are added, when an event is locked or unlocked, and reminder e-mails before an event starts.

Here is a screenshot with an example of how easy it is to opt-in or opt-out of the golf event e-mail notifications:





Happy Golfing!

The TeeTimeHelper.com Team

Thursday, April 13, 2017

TeeTimeHelper is Growing

It started with an idea. What would happen if you provide a simple, useful tool to help people organize their outings with their friends? We didn't know the answer to this beforehand, and we didn't have the time or money to do focus groups.

So we just built the basic functionality to TeeTimeHelper and wanted to see what would happen.  Four years later, we can chart our progress by the number of events we've helped organize.

Number of golf events organized by TeeTimeHelper


TeeTimeHelper is growing at approximately 40% each year, and appears to be accelerating. This is great news for our users because when we see a chart like this it inspires us to provide even more tools at no cost.

For example, we just added  a section"Upcoming Events" into every event details page so now all your events are tied together and you can easily flip between events.

We also added better navigation, better visual feedback for actions on the web site, and clearer messages throughout the site.


Happy Golfing!

The TeeTimeHelper Team